SOLUTIONS
Business automation for therapy practices
The biggest savings for a therapy practice usually isn't the website itself — it's automating work like Answering 'do you take my insurance?' voicemails one at a time between sessions so nobody does it by hand anymore. Nabee Studio builds that automation into a custom site or platform, from $4,500 one-time or $499/mo for 24 months with maintenance included.
The savings in a therapy practice aren't glamorous — they're the twenty minutes between clients you spend on insurance voicemails and the first session you spend collecting forms you emailed a week ago. Automation removes exactly that. Insurance and availability questions get answered by a self-service page. Intake, consent, and HIPAA acknowledgment are completed and filed before the client walks in.
Reminders that restate your cancellation policy protect the income that no-shows quietly drain — a single recovered 50-minute slot a week more than covers the cost of the build. We design these directly into your site so they connect to your EHR and calendar, instead of stacking three more subscriptions that each do one thing and don't talk to each other.
What manual work does a custom build remove?
The typical therapy practice runs on manual touchpoints like these:
- Answering 'do you take my insurance?' voicemails one at a time between sessions
- Emailing and re-collecting intake, consent, and HIPAA forms as PDFs before the first appointment
- Manually re-keying intake answers into the EHR
- Sending appointment reminders by text or hoping the EHR's default reminder fired
- Updating 'accepting new clients' status across a website and three directories
- Chasing late-cancellation fees and rescheduling by phone
Each of those is hours a week that a custom build turns into software:
- Secure consultation request — a private, HIPAA-aware intake form that captures presenting concern, insurance, and preferred times, then routes to you without exposing PHI in plain email.
- Insurance & availability self-service — a filterable page showing which panels you're on, whether you're accepting clients, and telehealth vs. in-person — so the phone-tag questions answer themselves.
- Automated reminders with policy — confirmation, 48-hour and 24-hour reminders that restate your cancellation window, cutting no-shows without you touching a phone.
- Digital intake packet — consent, HIPAA notice, and questionnaire completed online before session one, delivered ready to file rather than as PDFs to chase.
What does it cost?
One scoping pass, one fixed number — no hourly billing. Most therapists need a trustworthy site with secure consult requests and intake — not a logged-in platform — since the EHR already owns clinical records.
- Website — from $4,500 one-time (standard from $7,500), or $499/mo for 24 months with the Maintenance Plan and hosting included.
The monthly plan totals somewhat more than paying up front — that's the honest trade for spreading the cost and having us operate everything for two years. Details in the payment plan guide and on the pricing page.
Start a project — one scoping pass, a fixed number within one business day.
Related: Custom website for therapy practices · Custom app or platform for therapy practices · Booking system for therapy practices · Nabee for therapy practices · website cost guide
Common questions
- What can a therapy practice automate?
- The recurring manual work: Answering 'do you take my insurance?' voicemails one at a time between sessions; Emailing and re-collecting intake, consent, and HIPAA forms as PDFs before the first appointment; Manually re-keying intake answers into the EHR. Each becomes software in a custom build instead of someone's weekly job.
- Is automation a separate product or part of the website?
- Part of the build. We design the site or platform around your actual operations, so the automation is native — not a stack of third-party tools taped together with more subscriptions.
- What does it cost?
- It's included in the build tier: websites from $4,500 one-time or $499/mo for 24 months; platforms from $16,000 or $1,399/mo. The savings come from the hours of manual work removed every week.
- How do you know what to automate?
- One scoping pass: we map how the business runs today, find the touchpoints that eat time, and design them out. You get a fixed quote before committing to anything.