WHO WE WORK WITH
Websites, apps & automation for therapy practices
Nabee Studio builds custom websites, platforms, and automation for therapy practices — from $4,500 one-time or $499/mo for 24 months with maintenance and hosting included. One partner replaces the stack of vendors, template subscriptions, and manual work, so working with us saves money, time, or both.
Most therapists in private practice live inside a directory like Psychology Today, a paper intake packet, and a phone that goes to voicemail during sessions. Prospective clients find you on a directory listing that looks identical to a hundred others, then have to wait for a callback to learn whether you take their insurance, whether you're accepting new clients, and whether you even treat what they're dealing with.
The digital reality is that your website is where a nervous first-time client decides whether they feel safe enough to reach out. Directories can't do that, and they take a cut of your visibility every month. A site built around your specialties, your approach, and a simple, private way to request a consult does the work a listing can't.
Where therapy practices lose time and money online
Directory dependence eats margin and control
Psychology Today, TherapyDen, and insurance panels all charge monthly and rank you next to competitors. You can't control how you're presented, and a client who found you there thinks of the directory as their referrer — not you. When your listing lapses, your pipeline stops.
Intake is a paperwork bottleneck
New clients arrive to a stack of PDFs — intake questionnaire, consent, HIPAA notice, credit card authorization, telehealth agreement. Printing, scanning, and re-keying that into your EHR burns the first session's admin time and creates errors. Half of clients forget to bring completed forms.
Phone tag over insurance and availability
The most common questions — 'do you take my insurance,' 'are you accepting clients,' 'do you offer evening telehealth' — get answered one voicemail at a time. During sessions you can't pick up, so warm leads go cold before you call back.
No-shows and late cancellations leave gaps
A single missed 50-minute slot is unrecoverable income. Without automated reminders and a clear cancellation policy shown up front, clients forget appointments and you eat the cost or spend energy chasing cancellation fees.
What manual work does a custom build remove?
The typical therapy practice runs on manual touchpoints like these:
- Answering 'do you take my insurance?' voicemails one at a time between sessions
- Emailing and re-collecting intake, consent, and HIPAA forms as PDFs before the first appointment
- Manually re-keying intake answers into the EHR
- Sending appointment reminders by text or hoping the EHR's default reminder fired
- Updating 'accepting new clients' status across a website and three directories
- Chasing late-cancellation fees and rescheduling by phone
Each of those is hours a week that a custom build turns into software:
- Secure consultation request — a private, HIPAA-aware intake form that captures presenting concern, insurance, and preferred times, then routes to you without exposing PHI in plain email.
- Insurance & availability self-service — a filterable page showing which panels you're on, whether you're accepting clients, and telehealth vs. in-person — so the phone-tag questions answer themselves.
- Automated reminders with policy — confirmation, 48-hour and 24-hour reminders that restate your cancellation window, cutting no-shows without you touching a phone.
- Digital intake packet — consent, HIPAA notice, and questionnaire completed online before session one, delivered ready to file rather than as PDFs to chase.
Integrations that matter for therapy practices
EHR/practice management (SimplePractice, TherapyNotes) · Telehealth video (Doxy.me, secure Zoom) · HIPAA-compliant forms and e-signature · Insurance verification and superbill tools · Calendar sync (Google/Outlook) · Secure messaging / client portal — built in, not bolted on with extra subscriptions.
What does it cost?
One scoping pass, one fixed number — no hourly billing. Most therapists need a trustworthy site with secure consult requests and intake — not a logged-in platform — since the EHR already owns clinical records.
- Website — from $4,500 one-time (standard from $7,500), or $499/mo for 24 months with the Maintenance Plan and hosting included.
The monthly plan totals somewhat more than paying up front — that's the honest trade for spreading the cost and having us operate everything for two years. Details in the payment plan guide and on the pricing page.
Start a project — describe your therapy practice and get a fixed quote after one scoping pass.
Related: Custom website for therapy practices · Custom app or platform for therapy practices · Business automation for therapy practices · Booking system for therapy practices · website cost guide
Common questions
- Can the website handle HIPAA and sensitive client information?
- Yes — we build consult requests and intake around HIPAA-aware practices: no PHI in plain email, secure form handling, and integration with a compliant EHR like SimplePractice or TherapyNotes. We scope exactly what data the site touches so your compliance stays clean.
- Do I still need Psychology Today if I have a real website?
- Many therapists keep a directory listing for a while, but a custom site means the directory stops being your only front door — and stops being the thing clients credit for finding you. Over time you rely less on monthly listing fees you don't control.
- Can clients complete intake forms online before the first session?
- Yes. Consent, HIPAA notice, and your intake questionnaire can be completed online and delivered ready to file, so session one isn't spent on paperwork. See automation for therapists.
- How much does a website for a therapy practice cost?
- From $4,500 one-time (standard from $7,500), or $499/mo for 24 months with maintenance and hosting included. One scoping pass gives you a fixed number — details on the pricing page.