WHO WE WORK WITH
Websites, apps & automation for physical therapy clinics
Nabee Studio builds custom websites, platforms, and automation for physical therapy clinics — from $4,500 one-time or $499/mo for 24 months with maintenance and hosting included. One partner replaces the stack of vendors, template subscriptions, and manual work, so working with us saves money, time, or both.
Physical therapy sits between medical referral and consumer choice. Some patients arrive on a physician's referral; increasingly, direct-access patients find you themselves after an injury or surgery. Either way your website has to reassure two audiences at once — referring providers who need to know your specialties and outcomes, and patients deciding whether you handle their specific rehab.
Most PT clinics run on a referral fax machine, a plan-of-care spreadsheet, and reminder calls for appointments that patients skip when they start feeling better. The digital reality: the clinics winning direct-access patients have sites that explain conditions treated, show the space and staff credentials, and let a post-op patient request an evaluation without navigating a phone tree.
Where physical therapy clinics lose time and money online
Referral intake is stuck on fax and phone
Physician referrals still arrive by fax, then someone re-enters the patient, verifies the referral against insurance, and schedules an eval by phone. Delays between referral and first appointment lose patients to faster clinics and frustrate referring providers.
Plan-of-care adherence drives outcomes and revenue
A course of PT might be a dozen visits over six weeks. Patients drop off once acute pain fades, hurting both their recovery and your revenue. Without automated reminders and home-exercise follow-through, attrition is high and outcomes suffer.
Direct-access patients don't know they can self-refer
In most states patients can see a PT without a referral, but few know it. A site that doesn't explain direct access, insurance, and what conditions you treat leaves those patients guessing — or defaulting to whoever their doctor names.
Prior authorization and visit caps create friction
Insurance visit limits and prior-auth requirements mean staff spend hours verifying coverage and managing caps. Patients get surprised by costs mid-plan, and the front desk absorbs the confusion one call at a time.
What manual work does a custom build remove?
The typical physical therapy clinic runs on manual touchpoints like these:
- Re-keying faxed physician referrals into the EMR
- Verifying referrals and insurance benefits by phone before scheduling an eval
- Calling patients to reschedule missed plan-of-care visits
- Emailing or printing home-exercise programs and hoping patients follow them
- Explaining direct access and visit caps to callers repeatedly
- Chasing outcome surveys and reviews after discharge
Each of those is hours a week that a custom build turns into software:
- Referral & self-referral intake — a structured intake that captures referral details or a direct-access request, insurance, and injury history, routing to scheduling without the fax-to-EMR retype.
- Plan-of-care reminders — cadence-based reminders and rebooking prompts tied to the prescribed visit schedule, reducing the mid-plan drop-off that hurts outcomes and revenue.
- Evaluation booking with insurance capture — real-time eval slots with insurance and prior-auth flags surfaced up front, so patients aren't surprised and staff aren't verifying by phone after the fact.
- Home-exercise follow-through — automated links to the assigned home program with check-in prompts, connecting the clinic visit to the between-visit adherence that determines recovery.
Integrations that matter for physical therapy clinics
PT EMR (WebPT, Prompt, Jane) · Insurance eligibility & prior-auth tools · Home-exercise program platforms (MedBridge) · Referral management / fax-to-digital · SMS/email reminders · Outcome tracking & review requests — built in, not bolted on with extra subscriptions.
What does it cost?
One scoping pass, one fixed number — no hourly billing. PT clinics keep clinical documentation in an EMR; the leverage is a site that wins direct-access patients and streamlines referral intake, not a standalone platform.
- Website — from $4,500 one-time (standard from $7,500), or $499/mo for 24 months with the Maintenance Plan and hosting included.
The monthly plan totals somewhat more than paying up front — that's the honest trade for spreading the cost and having us operate everything for two years. Details in the payment plan guide and on the pricing page.
Start a project — describe your physical therapy clinic and get a fixed quote after one scoping pass.
Related: Custom website for physical therapy clinics · Custom app or platform for physical therapy clinics · Business automation for physical therapy clinics · Booking system for physical therapy clinics · website cost guide
Common questions
- Can the site handle physician referrals as well as direct-access patients?
- Yes — we build intake that captures both a faxed/emailed referral and a self-referral request, with insurance capture, routing straight to scheduling instead of the fax-to-EMR retype. Describe your referral flow on the inquiry page.
- Will it connect to WebPT or Prompt?
- We scope the integration to your EMR so scheduling, intake, and reminders connect to your existing documentation system rather than creating a parallel one.
- Can it reduce plan-of-care drop-off?
- Yes — cadence-based reminders and rebooking prompts tied to the prescribed visit schedule keep patients on their course. See automation for physical therapists.
- How much does a physical therapy website cost?
- From $4,500 one-time or $499/mo for 24 months with maintenance and hosting included — a fixed number after one scoping pass. See the pricing page.