SOLUTIONS
Booking system for daycares
A booking system for a daycare works best built into your own website — one place for scheduling, reminders, and records instead of a third-party widget with its own subscription and branding. Nabee Studio builds it in from $4,500 one-time or $499/mo for 24 months, maintenance and hosting included.
For a daycare, "booking" means two things: scheduling tours and managing the enrollment waitlist — both of which decide whether an interested parent becomes an enrolled family. The tour flow lets a parent pick a real visit time with reminders, so they commit to you before shopping other centers. The waitlist flow captures families by age group and keeps the list organized, so when a spot opens you can fill it fast and fairly.
Built into your own site and connected to your childcare management software, this replaces the notebook, the phone tag, and the "we'll call you back" that loses families. A generic booking widget can slot a tour, but it can't run an age-grouped waitlist or connect tours to enrollment — which is the actual scheduling problem a daycare needs solved.
What manual work does a custom build remove?
The typical daycare runs on manual touchpoints like these:
- Managing waitlists by age group in a notebook or spreadsheet
- Collecting enrollment packets and immunization records on paper
- Scheduling tours by phone and following up manually
- Writing daily reports (meals, naps, diapers) by hand
- Invoicing tuition across families and chasing late payments
- Sending closure notices, event details, and reminders by paper and email
Each of those is hours a week that a custom build turns into software:
- Enrollment inquiry & waitlist — online inquiry and waitlist signup by age group that captures families instantly and organizes the list, replacing the notebook and phone tag.
- Tour scheduling — online tour booking with reminders so interested parents lock in a visit before contacting another center.
- Digital enrollment packets — enrollment forms, immunization records, and consents collected online and organized for licensing compliance, clearing the paper avalanche.
- Tuition billing & parent communication — recurring tuition with automated reminders, plus closure notices and event communication pushed to parents in one place.
What does it cost?
One scoping pass, one fixed number — no hourly billing. Daily reporting and check-in run in childcare apps; the win is a site that wins families through enrollment, tours, and waitlists connected to that software — not a separate platform.
- Website — from $4,500 one-time (standard from $7,500), or $499/mo for 24 months with the Maintenance Plan and hosting included.
The monthly plan totals somewhat more than paying up front — that's the honest trade for spreading the cost and having us operate everything for two years. Details in the payment plan guide and on the pricing page.
Start a project — one scoping pass, a fixed number within one business day.
Related: Custom website for daycares · Custom app or platform for daycares · Business automation for daycares · Nabee for daycares · website cost guide
Common questions
- Why build booking into the website instead of using a booking app?
- Third-party booking tools mean another subscription, their branding on your flow, and your data in their system. Built-in booking lives on your own site, matches your brand, and connects directly to reminders and records.
- Does it handle reminders and cancellations?
- Yes — automated confirmations, reminders, rescheduling, and cancellation flows are exactly the manual coordination a custom build is designed to remove.
- What does a built-in booking system cost?
- It's part of the website build: from $4,500 one-time or $499/mo for 24 months with maintenance and hosting included — not a separate monthly tool on top.
- Can it sync with our calendar?
- Yes. Calendar sync, buffer rules, staff availability, and the integrations your business already uses are scoped into the build.