WHO WE WORK WITH
Websites, apps & automation for private schools
Nabee Studio builds custom websites, platforms, and automation for private schools — from $4,500 one-time or $499/mo for 24 months with maintenance and hosting included. One partner replaces the stack of vendors, template subscriptions, and manual work, so working with us saves money, time, or both.
A private school runs an annual admissions cycle, serves current families all year, and cultivates alumni and donors — three audiences with very different needs, often crammed onto one aging website. Most schools have a site built years ago by a parent volunteer or a low-bid vendor, with an admissions process that still leans on PDF applications, phone calls, and campus-visit coordination by email.
The digital reality is that prospective families research schools thoroughly online and judge academic rigor and community partly by the website's quality, while current families expect self-service for calendars, forms, and communication. A site built around the admissions funnel and current-family logistics is a serious enrollment and operations asset.
Where private schools lose time and money online
The admissions funnel leaks at every step
Inquiry, campus visit, application, and enrollment each involve manual coordination. PDF applications, email tour scheduling, and phone follow-up let prospective families slip away, and the admissions office can't easily track where each family is in the funnel.
The website undersells the school
Prospective families judge academics, values, and community through the site. A dated, volunteer-built site signals disorganization to exactly the families paying premium tuition, and it competes poorly against schools with polished digital presence.
Current-family logistics flood the office
Calendars, forms, lunch orders, event RSVPs, tuition, and constant communication overwhelm staff when handled by email and paper. Parents ask the same questions repeatedly because information is scattered rather than in one self-service place.
Advancement and alumni engagement are manual
Annual fund appeals, event registration, and alumni updates depend on the site and email but are often afterthoughts. Weak digital tools mean lower giving and thinner alumni engagement than the school's community would otherwise support.
What manual work does a custom build remove?
The typical private school runs on manual touchpoints like these:
- Collecting and processing PDF admissions applications by hand
- Scheduling campus tours and interviews by email and phone
- Following up with prospective families and tracking funnel status manually
- Distributing calendars, forms, and event RSVPs by email and paper
- Invoicing tuition and managing payment plans manually
- Running annual fund appeals and alumni updates by email blast
Each of those is hours a week that a custom build turns into software:
- Admissions inquiry & application — online inquiry, application, and document upload with funnel tracking, so families move smoothly from interest to enrollment and the office sees where each one is.
- Tour & interview scheduling — online booking for campus visits and admissions interviews with reminders, ending the email coordination that loses prospective families.
- Current-family portal — logged-in access to calendars, forms, RSVPs, and communication in one place, cutting the repeat questions that flood the office.
- Advancement & alumni engagement — online giving, event registration, and alumni updates that make annual fund and engagement efforts easier and more effective.
Integrations that matter for private schools
School information system / SIS (Blackbaud, FACTS, Veracross) · Admissions / enrollment management · Tuition management & payment plans · Advancement / donor CRM · Email/SMS communication · Calendar & event management — built in, not bolted on with extra subscriptions.
What does it cost?
One scoping pass, one fixed number — no hourly billing. Beyond a marketing site, private schools need logged-in workflows — admissions funnels, current-family portals, and advancement tools — that justify a platform build.
- Website — from $4,500 one-time (standard from $7,500), or $499/mo for 24 months with the Maintenance Plan and hosting included.
- Platform — from $16,000 one-time, or $1,399/mo for 24 months with Website Update + Maintenance included.
The monthly plan totals somewhat more than paying up front — that's the honest trade for spreading the cost and having us operate everything for two years. Details in the payment plan guide and on the pricing page.
Start a project — describe your private school and get a fixed quote after one scoping pass.
Related: Custom website for private schools · Custom app or platform for private schools · Business automation for private schools · Booking system for private schools · website cost guide
Common questions
- Can prospective families apply and schedule tours online?
- Yes — online inquiry, application with document upload, and tour/interview scheduling with reminders move families smoothly from interest to enrollment while giving the admissions office funnel visibility. See automation for private schools.
- Do we need a platform instead of just a website?
- Often yes — admissions funnels, current-family portals, and advancement tools are logged-in workflows that justify a platform. We'll tell you honestly which tier fits after one scoping pass; see platform options.
- Will it work with our SIS like Blackbaud or Veracross?
- Yes — we scope the build to complement your SIS and advancement CRM rather than duplicate them, so admissions, family, and donor workflows connect to your existing records. Tell us your systems on the inquiry page.
- How much does this cost?
- A website is from $4,500 one-time or $499/mo for 24 months; a platform with logged-in admissions, family, and advancement workflows from $16,000 one-time or $1,399/mo for 24 months, maintenance included. See the pricing page.